Clinic billing with khata, wallets and day close
ClinicLync bills every fee, test and medicine from the clinic's own price list. Part payments stay in the patient's khata, wallet and card payments keep their transaction ID, and the day closes with a counted cash drawer.
Fees and bills without arguments
The consultation fee comes from the doctor's rate (new or follow-up). Services come from the price list, so the price is the same at every counter. A discount needs a reason, and above 10% an accounts or owner PIN, typed on the same screen.
- Cash, card, bank, JazzCash and Easypaisa
- Transaction ID recorded for non-cash payments
- 80 mm receipts showing who received the money
Khata (patient balance)
Take part of the fee now; the rest stays on the patient's account and is paid at the next visit. The patient's khata shows every bill and payment.
Refunds, cancels and day close
Refunds go back the way they were paid, with a reason. Cashiers count their drawer without seeing what the system expects (a blind count); accounts then closes the day and any difference is recorded, never hidden. A closed day cannot be changed without the owner reopening it.
- Bill search by number, name, MR or phone
- Billed = received + refunded + outstanding
- Doctor share and daily money reports
Questions
Does ClinicLync support JazzCash and Easypaisa?
Yes, as payment methods with the transaction ID recorded, so they match the merchant statement. Online payment collection is not built in.
Can reception give discounts?
Up to 10% with a reason. Above that, an accounts user or the owner approves it with their PIN on the same screen.
Is there a khata (credit) feature?
Yes. Unpaid amounts stay on the patient's account and can be paid later, in part or in full.
Everything else in ClinicLync
- Token and queue TVToken system for clinics in Pakistan: tokens per room, priority and emergency, a waiting-room TV that calls each token with a chime and voice, and a live queue board. No patient names on screen.
- Doctor and prescriptionsElectronic medical records for OPD doctors: vitals, notes that save as you type, ICD-10 diagnoses, prescriptions with allergy and duplicate warnings, Urdu instructions, follow-ups and visit history.
- PharmacyClinic pharmacy software: dispense from the doctor's prescription, stock by batch and expiry (first-expiry-first-out), low and out-of-stock alerts, walk-in and counter sales, and returns linked to the bill.
- LaboratoryClinic lab software: orders from doctors, sample taken, results with normal ranges by age and sex, automatic flags, verification, amendments with a reason and A4 lab reports with the clinic letterhead.
- Cloud, offline or hybridRun ClinicLync in the cloud, on your own clinic server that works with no internet, or hybrid: a clinic server with a read-only cloud copy. Built for load-shedding and unreliable internet in Pakistan.
- Patient data securityHow ClinicLync protects patient records: role-based access, audit log of every look, encrypted CNIC and phone, database-level separation between clinics, two-step login and encrypted nightly backups.